Job Description

• Please carefully review the position requirements before submitting a potential candidate for consideration.

• Business facing role responsible for the success of business needs through the management of program/project deliveries and strong business relationships.
  • Support development and implementation of appropriate/new solutions by understanding business demands and translating them into a plan.
  • Ensure high quality of project delivery and deliverables.
  • Drive the implementation and delivery of complex projects. Ensure quality of project delivery and deliverables are maintained to acceptable level.
  • Manage vendors to meet business expectations and demands.

Roles & Responsibilities

• Participate in business process due diligence, solution design, application design and configuration, and documentation of system requirements to help deliver successful implementations
• Translate business needs into solution requirements, initial design concepts, rational business and functional requirements and specifications for solutions
• Work closely with business to proactively review applications; make recommendations on products and/or modifications in accordance with business needs
• Plan and manage resources accordingly to ensure successful implementations
• Manage budgets and team schedules; Identifies resources needed and assigns individual responsibilities.
• Manages project budget and scope. Identify out of scope items and create change orders.
• Ensure timely and accurate invoicing.
• Creates and executes project work plans and revises as appropriate to meet changing needs and requirements.
• Reviews deliverables prepared by team before they are sent to the customer.
• Coordinate & obtain project and test signoffs from respective stakeholders as needed
• Prepares for engagement reviews and quality assurance procedures.
• Manage and mitigate project risks and issues.
• Ensures project documents are complete, current, and stored appropriately
• Adhere to AIA project management policy and framework
• Identifying opportunities for improvement and proposing new tools and processes.
• Work closely with internal support team and ensure compliance to AIA guidelines and policies
• Prepare reports and presentations to senior management and relevant key stakeholders.
• Foster good relationships with third party suppliers and manage expectations to deliver projects based on business requirements.
• Actively manages and solves conflicts.
• Mentor / coach junior on tasks and through constructive feedback to identify areas of strength, and areas for improvement.

Communication Requirements

Internal:

• Manage the communication and updates to Senior management, Steering Committees, Senior Management Stakeholders on the progress and performance of the programs/projects
• Work with all team members to ensure the teamwork meets project requirements
• Liaise with necessary AIA colleagues outside the department to ensure delivery of projects as required

External:

• Liaise with Vendors (where applicable) on project deliverables

Education

• University graduate in computer science or other relevant discipline

Experience

• Minimum 10 years of solid project management experience (application projects preferred but not mandatory)
• Preferably with experience in handling Microsoft Power Platform or IT Enterprise Application systems such as WorkDay, SAP etc.
• Relevant IT Center of Excellence (CoE) experience – either in Project or BAU support environment.
• Proven track record of building relationships with senior executives in large organizations/MNC
• Strong trait in people management and coordination work including processes on policies and documentations
• Experience in managing new and established vendors

Certifications/licenses

• Candidate must possess at least a Bachelor’s Degree, Post Graduate Diploma, Professional Degree or Master’s Degree
• PMP or PRINCE2 certification required
• Experience in Agile/SCRUM methodology (preferred)

Practical Skills/Abilities:

• Able to comprehend demands easily and quick to grasp concepts/ideas
• Possess personal attributes such as maturity, interpersonal skills, professional integrity and initiative, self-motivation
• Able to write clearly and concisely and work within tight deadlines
• Able to work extended hours when necessary
• Possess personal attributes such as maturity, interpersonal skills, professional integrity and initiative, self-motivation
• Able to manage and priorities and tasks and time efficiently
• Keen to learn, a team player and have good working attitude
• Able to demonstrate initiative and a proactive approach to daily tasks
• Able to manage sensitive and sometimes confidential information
• Strong communication and presentation skills, as well as displaying executive presence and confidence in varying levels of situations
• Self-starter who can work independently and strategize based on the business demands 
• Strong vendor management skills
• Outspoken and constantly drive for success

• Agile
• PRINCE2
• Scrum
• PMP